TRUSTEES
IN ATTENDANCE: James T.
Walker, Esquire, Jim Wilder &
Johnathan
Ferguson, Esquire
OTHER IN
ATTENDANCE: Nora
J. Everlove, Librarian & Lynn T. Atkinson,
Secretary
TRUSTEES
ABSENT: Hon.
Burton C. Conner, Chairman & Paul A.
Lewis,
Commissioner
______________________________________________________________________________
MR. WALKER ACTED AS CHAIR FOR THIS
MEETING:
I. MINUTES:
Due to the absence of
Judge Conner and Ms. Lewis the discussion and approval of the minutes from the
August 14, 2009 and September 21, 2009 meeting were tabled until the November
2009 meeting. Mr. Wilder made a
motion. Mr. Ferguson seconded the motion
and it was carried unanimously.
II. FINANCIAL STATEMENTS:
Due to the absence of
Judge Conner and Ms. Lewis discussion and approval of the financial statements
for August 2009 were tabled until the November 2009 meeting. Mr. Wilder made a motion. Mr. Ferguson seconded the motion and it was
carried unanimously.
III. LIBRARIAN’S REPORT:
1) Everything for the new law library
space should have been delivered by this week.
Ms. Everlove reported that she has calls into the contractor today and
has not received a return call to explain why everything has not been delivered.
2) Friends/Farmer’s
Market Booth: Robert will be
setting up a booth and manning a booth for the Friends at the Saturday Farmer’s
Market. Mr. Walker reported that he has
already picked up the tent from Mr. Walker’s Office to use at the market. Mr. Walker reported that he will be there
along with some of the other members.
Senator Negron has been invited to serve as the guest speaker at the
2010 Law Week Reception. He is
consulting his calendar and will get back to the Friends. Ms. Everlove reported that the preliminaries
for the May 2010 Reception have already begun.
The search for Honorees for 2010 has begun as well and nominations are
being taken. The Friends have been
granted Tax Exempt status.
3) Sgt.
Massey form the St. Lucie County Sheriff’s Office has been very cooperative concerning
the use of trustees from the jail to help with the move.
4) Ms.
Everlove reported that she believes the new space will be functional in 30
days.
5) Storage
Space (Old City Jail- 7th Street): Ms. Everlove reported that the space will meet
the needs for the book storage. The
cells are the right dimension and she believes that some of the old shelves
will be usable. The lights run in the
right direction and the facility is closer.
Ms. Everlove reported that she will ask for 2 cells to make sure that we
have enough space. Ms. Everlove
approximated that it will cost approximately $2,000.00 to move 50 book cases
(1,000 linear feet of books). At our
current rate the 2 cells should last for the next 10 plus years. If in the future we become fully funded again
and add to our collection then it will exhaust the storage space much quicker. Ms. Everlove is to check with Mr. Shinn to
see if there are fire sprinklers.
6) SmartBoard: Mr. Walker inquired about the
SmartBoard. Ms. Everlove reported that
since she had missed the last meeting she did not know until yesterday that she
needed to check with County IT about this matter. She will check with them and report back at
the next meeting. Mr. Ferguson reported
that the PSL Bar Association had not met yet to discuss their contribution
toward the SmartBoard. He is confident
that he will be able to report on this at the November meeting. Ms. Everlove volunteered to attend and speak
to the PSL Bar members if helpful.
7) Signage: Mr. Walker inquired as to what had
been done about the signage for the new space.
We will need a sign over the door, hopefully a stand-alone sign outside
the Law Library and a sign on the other side of the building directing everyone
to the entrance on Indian River Drive. Ms.
Everlove will call Mr. Shinn to inquire about the signage. Mr. Walker will need to get with the City of
Ft. Pierce to have the signs modified to show the Law Library is now located on
Indian River Drive.
8) LMA: Mr. Ferguson inquired if our cost saving
measures were taking effect. Ms.
Everlove reported that yes they are in place.
She further stated that she did not realize although she should have,
that we have to pay the LMA in advance instead of arrears.
IV. FIRST RESPONSE EQUIPMENT:
Mr. Wilder stated that he feels that the Law Library
should have a good First Aid Kit and an Automatic External Difibrillator with
staff being trained on the equipment. He
volunteered to conduct the emergency first response training at his cost. He is a certified instructor. If no other funding is available or the
County won’t provide one, Mr. Wilder volunteered to write a grant to help
defray the cost. Cost for the equipment
would be about $1,200.00. But Mr. Wilder
report that sometimes the companies will cut the cost in half and he feels that
a grant can be written to pay for the other half.
Mr. Ferguson suggested that Ms. Everlove contact Mr.
Shinn to see what if anything the County will provide for the Law Library. The St. Lucie County Sheriff’s Office
currently provides an Automatic External Difibrillator (AED) for the
courthouse.
V. 2008/2009
FISCAL YEAR ANNUAL AUDIT:
Ms. Atkinson presented
copies of the annual audit to the trustees.
She reported that there were no problems with the audit and we are in
compliance. She further reported that
all deposits and petty cash were rectified on September 30, 2009.
VI. FLOOD INSURANCE:
Ms. Atkinson reported that Sue from Harbour Insurance
contacted her concerning the new law library space for flood insurance
purposes. Ms. Everlove reported that she
had been contacted as well. Ms. Atkinson
referred her to Roger Shinn for particulars concerning the building.
As there was no further business to discuss the meeting
was adjourned.
DATE: November _____________, 2009
_______________________________________________________
BURTON C. CONNER, Chairman
_______________________________________________________
JIM WILDER, Member
_______________________________________________________
JOHNATHAN FERGUSON, Member
_______________________________________________________
PAULA A. LEWIS, Member
_______________________________________________________
JAMES T. WALKER, Member