RUPERT J.
SMITH LAW LIBRARY OF ST. LUCIE COUNTY, INC.
Meeting
Minutes
Honorable
Trustees Attending: Honorable
Trustees
Absent: Anthony
P. Guettler, Esquire
Others
Attending: Nora
J. Everlove, Librarian and Lynn T. Atkinson, Secretary
I. Previous Minutes:
Judge Conner asked for any
corrections to the previously distributed minutes. Mr. Wilder advised that there was one
correction. The correction was made to
the minutes and Mr.
II. Financial Reports:
Financial
reports were provided by Nancy Palka of St. Lucie County Finance to all via
e-mail. The reports come in the form of
an Excel Spreadsheet. The financial
reports were discussed and reviewed by all.
Mr. Walker would like to continue to receive the operating report with
the financial reports. Mr. Walker moved
approval of the financial reports, Ms. Lewis seconded the motion and it was
carried unanimously.
IV. Law
Day:
Ms. Everlove advised that the
Friends of the Law Library and the local bar association are sponsoring the Law
Day poster contest again this year. Mr.
Everlove handed out flyers that have gone out concerning the contest. The Friends are distributing the flyers into
the schools. Ms. Atkinson suggested that
due to the fact that last year the event was so well attended that there was
not sufficient space in the law library to hold everyone, perhaps it would be
better to have the event in the jury room.
Ms. Everlove stated that this had been discussed at the last Friends
Meeting and that it was suggested that the presentations be made in the jury
room and the food set up in the law library.
This event will take place on
V. Additional
Hours:
Ms. Everlove stated that the law
library is now open late two nights per week.
She said that there has been at least one person every night after hours
and others are staying late. Mr. Walker
stated that it will pick up once people become aware of the new hours. There was a press release in the paper to
advise of the new hours. Ms. Everlove
stated that there needs to be a bigger sign outside the law library to announce
the extended hours.
VI. CLE:
Ms. Everlove stated that the second
CLE meeting will be next Friday, a video reply and the Friday after that will
be the third one. Mr. Walker asked if
there was an announcement handy that could be used to stuff the courthouse
attorney’s boxes. Ms. Everlove stated
that Eppy has already done this. Mr.
Walker announced it at the bar meeting.
Judge Conner asked what the attendance was like at the video
replay. M s. Everlove stated that there are
four registrations for the next CLE meeting, but that means nothing as there
were three registrations the last time and fifteen people showed up for the
class. Mr. Walker asked if the bar has
remitted the $10.00 per attendee. Ms.
Everlove stated that she wasn’t sure, but would look into it. Ms. Everlove stated that it really is worth
the bother and that the jury clerks are very nice and they flip the tapes.
Judge Conner asked if it would be
appropriate to do a little thank you gift to the jury clerks for their
help. The general consensus was that
the Friends of the law library present a little thank you gift to the jury
clerks.
VII: Phone
Directory:
Mr. Walker stated that he tried to
look up the listing for the law library in the phone book and could not find a
listing for the law library. Ms.
Everlove thought it was listed, but she will check. It was discussed that the listing was in the
governmental blue pages. Further
discussion was had on this subject and it was decided that Ms. Everlove would
look into this matter.
VIII. Judges
Portrait/Photo:
Discussion was had to get a
photographer lined up for the portrait since it did not take place at the last
Judges Meeting. It was decided that the
March 2 judges meeting would be a good time and date to try to set up the
photo. Mr. Walker will take care of
getting a photographer.
IX. COSA
General Meeting Presentation:
Mr. Wilder informed the Trustees
that the law library will be doing a presentation for the law library at the
COSA general meeting. The meeting will
take place in May at
X. Paul
Drittenbas, Architect:
Mr. Drittenbas joined the meeting
and presented an overlay to the plans.
He advised that his calculations showed four thousand five hundred and
three linear feet. The proposed
calculation is six thousand one hundred and ten linear feet for a net increase
of about thirty-three per cent, this is about fifteen hundred additional linear feet, about one third more
than what the law library has now.
Security issues were discussed. The doorway into the stairwell was discussed
and it was decided that it should be closed off so that the public will not
have access to the secure area. Without
this door anyone that is inside the courthouse will have to access the building
and reenter the law library. Judge
Conner discussed a panic button for the law library personnel and to tie the
video cameras into the court security camera system. Discussion was also had concerning the
installation of an electronic latch for the law library, especially for night
time access.
Mr. Walker brought up the matter of
the smart wall and asked how soon Mr. Drittenbas would need this information
from the Trustees. Mr. Drittenbas stated
that he had signed an agreement today with the security data communications
contractor, the engineer. The engineer
will meet with the librarian and the trustees independently in a separate
meeting and do this smart room. The
engineer’s name is Richard Creavalle. He
is an electrical engineer with OCI. This
is the same company that is doing the whole complex. His specialty is security, data and
communications. Mr. Drittenbas further
stated that Keith Hartsfield and Steve Shaw were met with as well. They will need to know what the Trustees
needs are and what the budget is. He
stated that there is plenty of time.
Judge Conner brought up the matter
of the Lundia shelving and this was discussed.
Ms. Everlove and Mr. Drittenbas are on the same page and they both were
intending to contact the Lundia representative to show him the plans and get
his input. Ms. Everlove will report back
on the costs and plans.
Mr. Drittenbas advised that in his
opinion of cost to the county, he has to excavate the wall because he doesn’t know the condition of the
waterproofing membrane against the outside.
If books are to be put against the wall, it needs to be excavated and
the integrity of the wall needs to be improved as to a water vapor barrier.
Judge Conner inquired as to whether
or not the floor was sufficient to hold the weight of the books and
shelves. Mr. Drittenbas replied
that the floor is all slab on grade, a six
inch slab at the old basement level and is sufficient to hold the weight.
Mr. Wilder inquired as to the fire
protection system. Mr. Drittenbas stated
that building will have regular standard fire sprinklers, semi-recessed
heads. Discussion was had concerning a
clean agent fire suppression system such as Energen which is similar to an
odorless gas. Several areas of the new
clerk’s building will have the clean agent fire system, including archival
storage, evidence vaults, records and the computer technology center. After some discussion it was decided that it
is cost prohibitive for the law library to have the clean agent fire
suppression system. It was discussed
that the oldest Statutes and Laws of Florida can perhaps be stored in the
clerk’s vault as they are infrequently used.
The decision of having the books stored outside the law library was
tabled until a later date.
Ms. Everlove is going to meet with
Mr. Dittenbas outside this meeting to discuss smaller issues. Mr. Walker requested a copy of the plan and
Mr. Drittenbas provided the Trustees with a copy of the plan which is one
eighth scale.
As no further discussion was to be
had, the meeting was adjourned.
Dated: March ______, 2007
________________________________________
________________________________________
James T. Walker, Member
________________________________________
Jim Wilder, Member
________________________________________
Paula A. Lewis
________________________________________
Anthony P. Guettler, Member